URGENT: Administrative & Billing Assistant (invoice and quotation experience is required)

URGENT: Administrative & Billing Assistant (invoice and quotation experience is required) Application Deadline: 22 November 2025 Department: Operations Employment Type: Full Time Location: Toronto Compensation: $4.00 - $5.00 / hour

Description Prepare and create service estimates Email estimates to customers and follow up for approval Convert approved estimates into invoices in the billing system Assist with billing accuracy, entry, and documentation Submit invoices to customers and respond to billing-related inquiries Maintain timely and professional email communication with customers Send reminders, confirmations, and follow-ups as needed Relay updates between customers and the Service Manager Assist colleagues with daily admin tasks and customer coordination Update service lists, tracking sheets, and schedules Organize digital documents, receipts, and records

Hard Requirements:

Experience working with Microsoft Excel, Word, and Outlook Strong written communication skills Comfortable sending and responding to professional customer emails Organized, detail-oriented, and proactive Ability to work independently and follow instructions

Schedule:

40 hours per week Monday to Friday 9AM - 6PM Central Standard Time Zone

Offer and Benefits:

Weeks 1–6: $4 USD/hour Week 6 onwards: $5 USD/hour

• HMO coverage after 1 year of employment.