Executive Business Partner

Role Details Location: This role is based 2 days per week out of our San Francisco, HQ and is not eligible for full-time remote work. Compensation: The annual cash compensation range for this position is $121,500-$135,000 addition to equity & benefits.

The range displayed on this job posting reflects the minimum and maximum compensation. Factors including location, level, job-related knowledge, skills, and experience will determine compensation.

About Gem Gem is the only AI-first all-in-one recruiting platform. Over 1,000 industry leaders including Anthropic, Reddit, Figma, Zillow, Robinhood, and Doordash trust Gem to fuel their growth and recognize Gem as one of the highest-satisfaction products on G2 with a 4.8/5.0 rating. The company has raised $148M from renown investors including Accel, Greylock, ICONIQ, Sapphire, and Meritech.

With Gem, you can experience the power of a truly connected recruiting platform — one consistent interface, unified data, smarter AI recommendations, and simplified permissions. Our customers achieve remarkable results:

Cut costs through consolidation: Replace your scattered recruiting tools with one AI-powered platform for ATS, CRM, sourcing, scheduling, and analytics. Reduce spend on expensive sources of talent and eliminate redundant point solutions. Maximize recruiter productivity: Get up to 5x efficiency gains with AI built into every workflow — from sourcing talent and reviewing applications to scheduling interviews and managing candidates. With all products working better together, recruiters spend less time switching systems and more time building relationships. Unlock data-driven recruiting: Get access to analytics across the recruiting funnel without complex BI tools. From pipeline metrics to hiring forecasts, Gem helps you make data-driven decisions and demonstrate impact. Use AI that actually works: Get better results from AI that learns from all your recruiting data. With insight into every candidate touchpoint and interaction, Gem AI makes smarter decisions about who to engage and how. Work with software built for recruiters: Use a platform designed around how recruiters actually work, not a collection of technical features. Quick implementation, intuitive workflows, and clear analytics make Gem the solution teams actually use and trust.

Just as we strive to help our customers find great talent, we also invest in our own people and culture. We are proud of the culture we’ve built and have recently been recognized as:

Forbes America's Best Startup Employers 2024 Great Place to Work Certified, 2024 Fortune Best Workplaces for Millennials, 2023

The Team & Role We’re seeking an Executive Business Partner to support three executives-our CFO, CTO, and VP of Sales. In this highly visible role, you’ll be a trusted partner who combines administrative excellence with strategic support, enabling our leaders to operate at their highest impact as we continue to scale. You’ll work hand-in-hand with our leadership team and their key stakeholders-including customers, partners, investors, and board members—bringing the organization, judgment, and drive that fuel meaningful results and long-term success.

What You’ll Do Day-to-Day:

• Serve as the primary administrative point of contact for internal and external stakeholders.
• Manage and optimize complex, dynamic calendars across multiple executives.
• Coordinate internal and external meetings, ensuring time is spent on the highest priorities.
• Partner on the planning and execution of quarterly leadership offsites.
• Provide meeting support—owning agendas, capturing decisions, documenting action items, and ensuring follow-through.
• Support special projects and operational initiatives that streamline processes and drive efficiency.

About You:

• Experience: 3+ years managing complex calendaring at a high-growth company or large organization; exposure to working directly with executives and leadership teams.
• Startup Ready: Comfortable operating in a fast-paced, ever-changing environment.
• Proactive & Driven: Self-motivated with a strong can-do attitude; able to take initiative, drive projects to completion, and embrace constructive feedback.
• Organized & System-Oriented: A natural organizer who brings order to complexity and builds processes that make work easier for everyone.
• Collaborative: A true team player with strong interpersonal skills—reliable, constructive, and skilled at building relationships across functions and with diverse stakeholders.
• Trusted Partner: Exercises the highest levels of confidentiality, discretion, and judgment.
• Detail-Oriented: Meticulous, thorough, and committed to delivering high-quality work you’re proud of.

Benefits

• Highly competitive salary & equity

10-year window to exercise your stock options

• Supportive Flexible Time Off program

16 paid holidays, including regular company-wide wellness days

• Best-in-class medical, dental & vision insurance

$1,200 annual stipend for learning and development opportunities 16 weeks of Paid Parental Leave for birthing and non-birthing parents

• New Parent Perks totaling $1,500 and flexibility upon return to work

Gem is an equal opportunity employer. We celebrate our inclusive work environment and encourage folks of all backgrounds and perspectives to apply. At Gem, we’re committed to having an inclusive and transparent environment where every voice is heard and acknowledged. We embrace our differences, and know that our diverse team is a strength that drives our success.

Gem is committed to developing a barrier-free recruitment process and work environment. If you require any accommodation, please email us at accommodations@gem.com we’ll work with you to meet your accessibility needs.

Gem’s Candidate Privacy Notice By clicking “Submit Application”, you acknowledge and agree that you have read and understand Gem’s Candidate Privacy Statement, including the information provided on how Gem processes your personal data and your related rights as set forth therein.