Executive Assistant (IT Industry)

This is a remote position. Schedule: 9AM to 6PM Monday to Friday Sydney time

Overview We are seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative and operational support to senior executives within a fast-paced, technology-driven environment. The ideal candidate is proactive, detail-oriented, and able to anticipate the needs of leadership to ensure smooth day-to-day operations. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities with efficiency and professionalism.

Key Responsibilities:

• Manage and maintain executive calendars, coordinate meetings, and ensure seamless scheduling across time zones.
• Handle highly confidential correspondence, documents, and communications with the utmost discretion.
• Prepare reports, presentations, and meeting materials with accuracy and attention to detail.
• Design and format professional PowerPoint presentations and visuals, leveraging advanced MS Office and graphic tools.
• Coordinate complex travel arrangements, including itineraries, accommodations, and expense reporting.
• Screen calls, emails, and meeting requests, effectively prioritizing the executive’s time and commitments.
• Support board meetings, executive sessions, and company events, including agenda preparation and logistics management.
• Maintain organization within executive workflows and ensure timely follow-up on key actions and deliverables.

Qualifications and Requirements:

• Proven experience as an Executive Assistant or in a similar executive support role within the IT industry.
• Strong proficiency in executive calendar management tools (Outlook and Google Calendar).
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and presentation design.
• Ability to create visually appealing and professional graphics for reports and presentations.
• Excellent written and verbal communication skills with a high degree of professionalism.
• Experience using CRM platforms and executive communication tools.
• Demonstrated ability to handle sensitive information with confidentiality and discretion.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks under tight deadlines.
• Independent Contractor Perks
• HMO Coverage for eligible locations
• Permanent work from home

Immediate hiring

ZR_29524_JOB