Job Title: Senior Virtual Assistant / Senior Executive Assistant Position
Type: Hybrid
Location: I-9/2, Islamabad
Working Schedule: 11am-7pm PST Onsite (2 days) and Work from home (3 days)
In this Senior Virtual Assistant / Senior Executive Assistant role, you will play a pivotal role in providing comprehensive administrative support across various functions including HR, Customer Support, and other back-office tasks. Your leadership and expertise will be instrumental in facilitating smooth operations, managing diverse administrative responsibilities, and driving organizational efficiency.
Responsibilities:
Administrative Support:
- Provide advanced administrative support, managing complex schedules, prioritizing tasks, and handling sensitive information.
- Serve as the primary liaison between senior executives and internal/external stakeholders.
- Coordinate high-level meetings, including those involving senior management and cross-functional teams.
- Prepare and distribute reports, presentations, and documents as required by senior leadership.
- Streamline administrative processes and implement organizational enhancements to improve efficiency.
Meeting Coordination:
- Attend and actively participate in high-level meetings, documenting detailed minutes and action items.
- Prepare comprehensive meeting minutes, summarizing key discussions and decisions.
- Distribute meeting minutes to relevant stakeholders and ensure timely follow-up on action items.
Email and Calendar Management:
- Manage and prioritize incoming emails, providing responses on behalf of senior executives when necessary.
- Maintain executive calendars, ensuring optimal time management and coordination.
- Coordinate travel arrangements and accommodations for senior team members as required.
Research and Data Analysis:
- Conduct in-depth research on industry trends, competitors, and market dynamics.
- Analyze data and generate reports to support strategic decision-making by senior executives.
Requirements:
- Minimum 5 years of experience as a Senior Virtual Assistant or Senior Executive Assistant.
- Strong writing and editing skills, with excellent attention to detail.
- Proficiency in email and calendar management tools (e.g., Microsoft Outlook, Google Calendar).
- Exceptional organizational and multitasking abilities.
- Excellent communication skills, both written and verbal.
- Tech-savvy with adaptability to new digital tools and software.
- Proactive, self-motivated, and accountable approach to work.
Preferred Qualifications:
- Bachelor’s degree in Business Administration, Communications, or a related field.
Why Work with Us: At VASL, we are dedicated to fostering a collaborative and inclusive work environment that values integrity, respect, diversity, flexibility, and teamwork. As a Senior Virtual Assistant / Senior Executive Assistant, you will have the opportunity to contribute significantly to our organization's success. Join us and be part of a dynamic team committed to delivering exceptional customer experiences and driving organizational excellence.
Our Values:
- Value creation: Create more value than expected.
- Integrity: Develop trusted relationships through honesty, efficiency, and dependability.
- Respect: Appreciate that everyone brings value.
- Diversity: Embrace different perspectives.
- Flexibility: Adapt to changing circumstances and be open to collaboration.
- Teamwork: Collaborate for success.
Work with Us: We are a team of dedicated professionals who thrive in a culture of feedback and collaboration. Join us and be part of a dynamic and ambitious organization where you can make a real difference while enjoying autonomy and support.