Sr Executive Assistant

Hi there! We are Jules and our client is looking for a Sr Executive Assistant!

Note to Applicants:

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  Eligibility: This position is open to candidates residing in Latin America.

  
  


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  Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered.

  
  


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  Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority.

  
  

 If this opportunity sounds good to you, send us your resume!

1. 
   
   Administrative Support:
   
   




• Manage inboxes and calendars for the CEO & CRO, including scheduling meetings, appointments, and events.


• Prepare and edit correspondence, communications, presentations, and other documents.


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  Coordinate and arrange travel itineraries, flights, accommodations, and meetings.
  
  


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  Prioritize emails, and requests; handle them when appropriate.
  
  




2. 
   
   Project Management:
   
   




• Manage and execute special projects assigned by the CEO & CRO, ensuring they are completed on time and within scope.


• Collaborate with internal teams and external partners to streamline initiatives and improve workflows.


• Assist in the planning and execution of strategic projects and company-wide initiatives.




3. 
   
   Communication & Liaison:
   
   




• Act as a point of contact between the CEO & CRO and internal/external stakeholders.


• Handle confidential information with discretion and maintain the highest standards of professionalism.


• Prepare internal and external reports, presentations, and memos, ensuring clear and effective communication.




4. 
   
   Office & Operations Management:
   
   




• Oversee office operations related to the executive team, including managing supplies, equipment, and office space needs.


• Support in maintaining the efficiency of the executive office by organizing digital and physical files.

• Education: Bachelor’s degree or equivalent work experience.


• Experience:




• 5+ years of experience in an executive assistant role supporting C-level executives.


• Experience working in a fast-paced, dynamic environment.


• Proven ability to manage multiple projects and priorities effectively.




• Skills:




• Exceptional organizational and time management skills.


• Strong written and verbal communication skills.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


• Ability to manage complex scheduling and travel arrangements.


• High level of professionalism and discretion in handling confidential information.


• Strong interpersonal skills and the ability to build relationships with internal and external stakeholders.

• Proactive and results-oriented mindset.


• Strong problem-solving and decision-making abilities.


• Ability to work independently with minimal supervision.


• Flexibility and adaptability in a fast-moving business environment.

• Competitive salary and benefits package.


• Opportunity to grow and develop within the organization.