Summary:
As the C-Level Executive Assistant to the CEO, you will provide comprehensive support to the Chief Executive Officer (CEO) and other C-level executives, ensuring smooth operations and efficient communication across the executive team. You will manage complex schedules, coordinate high-level meetings, handle confidential information, and act as a trusted liaison between the CEO and internal/external stakeholders.
Key Responsibilities
- Proactively manage the CEO's and other C-level executives' calendars, scheduling meetings, appointments, and travel arrangements.
- Coordinate and prioritize conflicting schedules, anticipate potential conflicts, and resolve them effectively to optimize the executives' time.
- Serve as the primary point of contact for internal and external stakeholders, handling inquiries, requests, and correspondence with professionalism and discretion.
- Manage email correspondence, screen incoming messages, and draft responses on behalf of the CEO and other executives as needed.
- Arrange and prepare materials for executive meetings, including agendas, presentations, and documentation.
- Attend meetings, take accurate minutes, and follow up on action items to ensure timely execution and accountability.
- Assist in planning and organizing company events, conferences, and executive retreats, managing logistics and ensuring smooth execution.
- Handle administrative tasks such as expense reporting, invoice processing, document management, and filing, maintaining meticulous records and confidentiality.
- Conduct research, compile data, and prepare reports or presentations for executive review and decision-making.
Qualifications
- Proficiency in English language skills at either B2 or C1 level is required
- English Resume is required
- Bachelor's degree in Business Administration, Management, or a related field preferred.
- Extensive experience as an executive assistant or similar role supporting C-suite executives in a fast-paced corporate environment.
- Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
- Strong communication skills, both written and verbal, with a high degree of professionalism and diplomacy.
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Discretion and confidentiality in handling sensitive information and dealing with high-profile individuals.
- Proactive attitude, resourcefulness, and the ability to work autonomously with minimal supervision.