Job role:
Our company’s on the lookout for a skilled Executive Assistant who will be able to provide support to the Business Development Team in a proactive and timely manner. An Executive Assistant’s duties will involve managing the executive’s schedule, handling their correspondence, preparing analyses and ensuring implementation of objectives in a timely manner.
Responsibilities:
- Assist an executive by being the point of contact for all communication i.e the phone, email, fax etc. Duties also include interfacing with clients
- Manage the executive’s schedule by arranging appointments, travel itineraries etc.
- Produce reports for the executive, based on historical references or research, as requested
- Keep information confidential and secure through the use of backups and appropriate security software
- Manage office supply inventory and maintains stock levels to ensure smooth functioning
- Maintain and improve office filing system
- Represent the executive in their absence by attending meetings and taking notes
- Assist other employees as per the executive’s wishes
- Maintain professional knowledge levels by attending workshops and following publications
Requirements:
- 1 years of experience working as an Executive Assistant or in a similar position preferred
- High school degree
- PA certification is a plus
- Strong organizational skills with an eye for detail
- Tech-savvy and acquainted with office management procedures
- Excellent verbal and written communication skills