URGENT: Construction Project Management Assistant (US federal/government - construction experience is required)

URGENT: Construction Project Management Assistant (US federal/government - construction experience is required) Application Deadline: 13 December 2025 Department: Operations Employment Type: Full Time Location: Toronto Compensation: $6.00 - $8.00 / hour

Description Assist project managers with day-to-day administrative tasks related to active projects Serve as a communication hub between superintendents, project managers, and contractors Track project timelines, deliverables, and required documentation Prepare, process, and track RFIs (Requests for Information) and submittals Maintain organized digital records of all project-related documentation Ensure timely submission of required paperwork to clients, subcontractors, and suppliers Assist in material procurement by preparing purchase orders, verifying vendor quotes, and tracking deliveries Coordinate with suppliers to confirm pricing, lead times, and order status Utilize ProCore software to manage project documentation and updates (preferred) Prepare, update, and analyze project data in Excel Maintain accuracy of internal systems and databases Manage schedules, meetings, and internal communications Assist with reporting, follow-ups, and ensuring project compliance with requirements Manage the submittal process for major projects, ensuring accuracy, completeness, and timely delivery. Coordinate with vendors, subcontractors, and internal teams to gather necessary submittal documentation. Work closely with estimators to assist in project bids. Price out materials and equipment required for upcoming jobs. Manage scheduling and delivery of materials and equipment based on project timelines. Track material and equipment milestones and communicate updates to project managers and stakeholders. Gain proficiency with Procore to manage documentation, procurement, and scheduling tasks. Maintain detailed and organized records using Excel and other tools as required. Assist or manage changeover processes during project transitions. Coordinate across departments to ensure smooth project execution.

Hard Requirements:

Minimum 2-3 years of experience in the construction industry Strong background in project management support Hands-on experience preparing and managing RFIs and submittals Excellent communication and coordination skills Proficiency in Microsoft Excel and general office software High attention to detail and ability to work independently Experience with procurement in a construction setting Knowledge of ProCore construction management software is a plus Familiarity with federal/government contracting requirements

Schedule:

40 hours per week Monday to Friday 9AM–6PM US Eastern Standard Time

Offer and Benefits:

$6-$8USD/hour

• HMO coverage after 1 year of employment.