Site Payments Associate I

Work Schedule Standard (Mon-Fri) Environmental Conditions Office Job Description Location/Division Specific Information Our hard-working teams combine and deliver centralized support and solutions for the clinical trials, collaborating to improve processes, cycle and flexibility. We partner with our sites, businesses and colleagues around the world to decrease startup timelines and go above and beyond. This role is part of the Global Site Payments team, which is dedicated to the processing of the Investigator Payments. As a Site Payment Associate, you will be dealing with one of the most complicated periods of the life-cycle of a clinical trial, which is crucial part of our business operations and is a vital function within the Global Centralized Solutions group. By joining our diverse and dynamic team of professionals, you will have the opportunity to support key projects and gain insight on how the payment processes is performed within the clinical trial business. Discover Impactful Work: The Site Payments Associate I plays a critical role in strengthening Intelligent Grant Forecasting (IGF) compliance and improving the accuracy of financial planning across clinical trials. This position is dedicated to supporting the end-to-end integration of Clinical Trial Agreement (CTA) budget data into the IGF system, ensuring that executed budgets are uploaded promptly, accurately, and consistently. This said role will address the operational gap caused by manual and delayed transfer of executed budget information from CTAs to IGF. These delays currently limit real-time visibility into financial commitments, reduce forecast accuracy, and create misalignment between operational spending and forecasted projections—often resulting in the need for concessions to explain variance to targets. By ensuring timely data loading and close coordination with cross-functional teams, the SPA I will help maintain data integrity and enhance real-time financial transparency. A day in the Life: Processing of investigator payments with strict adherence to contractual guidelines, country regulations and procedures. Overall responsibility to drive the payment generation process includes but are not limited to: Uploads investigator fee invoices into the central imaging system. Produces management metrics and reporting, including but not limited to invoice status, KPIs and metrics. Files communications and contracts. Maintains trackers and systems, as assigned. Creates tickets to initiate work flows, as assigned. Follows up with finance team members for approval updates. Advances issues to management team for resolution. Responsible for handling shared mailbox. Keys to Success: Education Bachelor's degree preferred (Accounting, Finance or Business Administration courses) Experience Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to 0 to 1 year) Knowledge, Skills, Abilities Good organizational skills and strong attention to detail Capable of handling multiple timeline sensitive tasks efficiently and effectively Flexible and able to reprioritize workload to meet changing project needs Good computer skills, proficient in MS Word and Excel, preferred experience using PPD’s CTMS, EDC, or financial systems Capable of working independently and as a team member Good communication skills, which includes English language (oral, written) and other languages would be an advantage (where applicable) Capable of extracting pertinent information from study documentation such as protocol, contracts, Budgets, etc. and perform applicable data entry of said documents Physical Requirements and Working Environment Thermo Fisher Scientific values the health and well-being of our employees. We support and encourage individuals to create a healthy and balanced environment where they can thrive. Below is listed the working environment/requirements for this role: Exposure to high pressure, intense concentration needed Must pay constant attention to detail-visual, mental Must be able to multi-task constantly Frequent interaction with clients / associates required Must be willing to report ONSITE 2 days a week during TRAINING PERIOD. Must be amenable to work ONSITE once or twice every quarter Thank you for your interest as you consider starting a new career journey with us. As the world leader in serving science, our colleagues develop critical solutions through innovation—and build rewarding careers. Discover their extraordinary stories and connection to our Mission to enable our customers to make the world healthier, cleaner and safer. Their work is a story of purpose. What story will you tell? Thermo Fisher Scientific Inc. is the world leader in serving science, with annual revenue of more than $40 billion. Our Mission is to enable our customers to make the world healthier, cleaner and safer. Whether our customers are accelerating life sciences research, solving complex analytical challenges, increasing productivity in their laboratories, improving patient health through diagnostics or the development and manufacture of life-changing therapies, we are here to support them. Our global team delivers an unrivaled combination of innovative technologies, purchasing convenience and pharmaceutical services through our industry-leading brands, including Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services, Patheon and PPD. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Thermo Fisher Scientific is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, creed, religion, color, national or ethnic origin, citizenship, sex, sexual orientation, gender identity and expression, genetic information, veteran status, age or disability status.