Recruitment Administrator - EST Hours (Remote)

ISTA Personnel Solutions is a dynamic and fast-growing BPO company. We are not a recruitment agency — we operate as a dedicated extension of our U.S.-based clients’ teams, delivering high-quality service with precision, efficiency, and a personal touch. We are hiring a Recruitment Administrator with exceptional typing accuracy, advanced Excel capability, and the ability to manage detailed workflows with precision. You’ll play a key role in keeping job postings, candidate compliance, and submission processes perfectly updated for a U.S.-based travel healthcare recruiting team. Fast, accurate admin work directly impacts placements — so precision matters.

PLEASE NOTE:

Working Hours: This role requires you to work EST hours Mon - Fri from 9am to 6pm EST (15h00 to 24h00 South African time - subject to change in accordance with daylight savings in the United States). You may occasionally be required to assist with urgent updates or time-sensitive tasks after hours or over weekends. Any weekend work will be treated as overtime and compensated in accordance with internal policies. You will be required to work on both South African and US public holidays (compensation for SA public holidays in accordance with the BCEA) Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and the ability to support a wired Ethernet connection is mandatory. Applicants without a fixed fibre line cannot be considered. Power Backup: A reliable power backup solution is required to manage load shedding and power outages. Applicants without a power backup cannot be considered. Work Environment: This is a fully remote working role.

Key Responsibilities:

Data Entry & Job Management Enter and update high-volume job information with zero errors Ensure job posts sync correctly across job boards Communicate with clients to confirm job changes Troubleshoot and resolve posting/syncing issues fast Compliance & Documentation Conduct background checks and verify documentation for compliance purposes Collect, review, and organize credentials and forms from candidates Maintain accurate compliance records and track upcoming deadlines Submission & Collections Support Assist in preparing candidate submissions when team members are unavailable Verify all information and documents are complete and error-free before submission Support the collections process (when needed), following up on outstanding items professionally Exceptional attention to detail — accuracy and consistency are your strengths A collaborative mindset — eager to support team efficiency and continuous improvement Advanced Excel capability: filtering, data validation, VLOOKUP/XLOOKUP, pivot tables, error checking Strong systems fluency — picks up new tools quickly and navigates ATS platforms easily Exceptional attention to detail, especially with high-volume repetitive tasks Able to handle urgent updates after-hours or on weekends when needed Preferred Background Experience in recruitment data entry, compliance, or recruitment administrative roles Familiarity with ATS platforms or job posting systems Background in staffing, HR, or recruiting environments is an advantage. Experience in fast-paced environments like staffing, outsourcing, or medical admin If you are not contacted within 14 working days, please consider your application unsuccessful.