Project Coordinator

About the Role We are seeking a highly organized and detail-oriented Project Coordinator to support our project management team in ensuring that all projects run smoothly from contract initiation to closeout. The ideal candidate is proactive, tech-savvy, and comfortable working in fast-paced construction or trade environments. This role requires excellent communication, document management, and coordination skills to keep projects on schedule and clients informed. Key Responsibilities Project Documentation: Complete all daily data entry in Procore and maintain accurate, up-to-date project documentation. Submittals Management: Create detailed, accurate submittals within 48 hours of receiving the NEW CONTRACT email and ensure all submittals are reviewed before sending to Project Managers. Sample Coordination: Order samples promptly, update tracking information, and maintain the Submittal and Samples Tracking file to keep the office and project teams informed. Communication: Maintain consistent, proactive communication with Project Managers, clients, contractors, and suppliers to ensure alignment across all stages of the project. Documentation Uploads: Manage and upload required project documentation in client third-party platforms (e.g., COIs, city business licenses, safety documentation, onboarding requirements) to keep projects compliant and support prompt payment. Compliance & Closeout: Send preliminary notices for all projects and deliver closeout documents within one business day of the client’s request. Procurement Support: Assist Project Managers with tile material orders, vendor coordination, and procurement tasks as needed. Safety Coordination: Support client requests for safety documentation, coordinate training when required, and ensure adherence to project-specific safety standards. Qualifications 2+ years of experience in project coordination, construction administration, or a related field Proficiency in Procore or other construction management software is preferred Excellent organizational, multitasking, and time management skills Strong written and verbal communication abilities High attention to detail and accuracy Ability to work independently and manage multiple deadlines Experience handling vendor coordination and document tracking Preferred Skills Familiarity with construction submittals, COIs, and safety documentation Experience working with general contractors or trade subcontractors Strong Excel and file management skills This is a full time role 100% Remote Up to $6/hr