Operations & Executive Assistant (German-speaking, Remote, Part-Time)

I’m looking for a structured, proactive Operations & Executive Assistant who can keep my business organized, responsive, and running smoothly. I work as a consultant in e-commerce, experimentation, and optimization. My work is very client-facing and idea-heavy. I don’t need another strategist. I need someone who enjoys order, follow-through, and clear processes – and who can turn chaos into simple, reliable systems. If you like owning communication, operations, and admin and you enjoy making someone else more effective, this might be a good fit. Tasks

What you’ll be responsible for:

Communication & follow-up

• Triage my inbox, draft and send replies for standard topics.
• Turn meeting notes or recordings into clear summaries and follow-ups.
• Make sure clients receive recaps, next steps, and documents after calls.
• Admin, invoicing & time tracking
• Create and send invoices based on agreements and tracked time.
• Track payments and send friendly reminders when necessary.
• Keep time tracking and basic documentation up to date for bookkeeping.
• Project & client operations
• Maintain an overview of all active clients and projects.

Prepare project timelines, simple roadmaps, and documents from my rough notes. Keep CRM / lead lists clean, tagged, and updated with next steps. Content & outreach support Help structure and publish my newsletter (formatting, links, checks, scheduling). Support simple outreach (sending templated emails, tracking responses). Help prepare and upload course materials to the training platform. Logistics & systems Book and coordinate travel (flights, trains, hotels, etc.). Keep my calendar in order: meetings, focus time, buffers. Maintain and improve basic processes with checklists and simple automations (e.g. Zapier/Make/n8n – I’ll guide you where needed). Requirements You’ll be a great fit if… 🇩🇪 You are fluent in German and comfortable writing professional emails. 🇬🇧 You are confident in English for tools and some communication. You have 2+ years of experience as an Executive Assistant, Operations Assistant, Project Coordinator, or similar. You’ve worked in or around agency / consulting / online business / e-commerce / SaaS. You like structure, clarity, and getting things finished. You’re not afraid to remind me about things I said I’d do. You are comfortable working from voice notes and rough ideas and turning them into clean documents and tasks. You are reliable, detail-oriented, and prefer long-term collaboration over quick gigs. Benefits What I offer Remote work with flexible hours within European time zones. Part-time start (~15–20 hours/week) with room to expand. Direct collaboration with the founder: you’ll see everything and have real impact. A role where you can shape processes, not just follow them. Up for the challenge? Follow this link to apply -> tally(dot)so/r/7RXd02