C004477 AFAP - Programme Support Office Staff (NS) - TUE 9 Dec

Deadline Date: Tuesday 9 December 2025 Requirement: AFAP – Programme Support Office Staff Location: Brussels, BE Full Time On-Site: No Time On-Site: 50% Total Scope of the request (hours): 960 Required Start Date: 26 January 2026 End Contract Date: 31 December 2026 Required Security Clearance: NATO SECRET

Duties & Role:

Providing critical and proactive administrative support to AFAP Programme Manager; Actively participating in Project Board Meetings, Steering Committees, taking minutes of the meetings and leading any allocated task (including Project Management functions for small scope projects); Acting as Project Support Officer (PSO) for the Agency Functional Alignment Programme (AFAP), ensuring timely execution and contributing to programme objectives across multiple NCI Agency locations; Streamlining AFAP administration through creating and maintaining online collaboration platform in SharePoint, resulting in improved information flow and enhanced team organization;

• Coordinating complex facility transitions and relocations, ensuring timely and efficient establishment of new operational environments.

Specific Working Conditions: The incumbent will have to work in "construction site" type of environment for the initial part of his/her contract. Office conditions will apply when not in the new infrastructure locations.

• The individual is requested to work at least 2 days on site per week. Changes may happen during contract execution, based on project developments and evolving business requirements.

Skill, Knowledge & Experience:

The candidate must have a currently active NATO SECRET security clearance (Mandatory) 5+ years working experience in programme/project context in support to Infrastructure and Transition activities within NATO context; Extensive experience in supporting the delivery of complex infrastructure projects and initiatives; Proven experience in coordinating multiple relocations and transitions projects; Experience in liaising with diverse stakeholders and working within multinational environments; Knowledge of the administrative tools and platforms such as Service Now, SharePoint and Business Applications (EBA and SAP); Synthesis and analytical skills: ability to analyse and simplify complex information, organize and translate it to action; Ability to independently lead coordination and negotiation with internal and external stakeholders within the boundaries set by the Programme Manager;