Administrative Assistant (E-Commerce & Data Support)

We are looking for a highly organized and detail-oriented Administrative Assistant who is skilled in spreadsheet work, data management, and e-commerce coordination. This role requires strong Excel proficiency, the ability to manage product and order data across multiple platforms, and responsiveness to real-time tasks throughout the workday. Key Responsibilities Spreadsheet & Data Management Use spreadsheets to compare open orders between the internal ERP system and external marketplaces. Maintain and update sheets tracking new product releases, pricing, and inventory details. Compare pricing in spreadsheets to determine sale prices and identify discrepancies. Perform extensive data entry, clean-up, and verification tasks. E-Commerce Product Management Add new product listings to Shopify with correct titles, descriptions, pricing, and attributes. Upload product listings to partner marketplaces using spreadsheets or channel-specific templates. Complete various product updates in Shopify, including pricing, images, tags, categories, and metadata. Sync products from Shopify to TikTok Shop and troubleshoot any sync issues. Order & Marketplace Support Check and cross-verify orders across different marketplaces to ensure accuracy. Update customer order addresses in Shopify when corrections are required. Monitor product and order syncing across e-commerce platforms and identify inconsistencies. General Administrative Support Respond promptly to internal team chats during work hours as new tasks arise. Follow SOPs carefully and flag issues proactively when needed. Assist with additional administrative and data-related tasks as assigned. Strong proficiency in Microsoft Office, particularly Excel. Must know essential Excel functions such as VLOOKUP, FILTER, IF, CONCAT, basic formulas, and be comfortable working heavily in spreadsheets. Ability to “live in a spreadsheet” — comfortable handling large amounts of data daily. Strong pattern recognition and analytical thinking. Shopify experience is a major plus. Experience with marketplace platforms (e.g., TikTok Shop, Amazon, Walmart, eBay) is an advantage. Proactive, detail-oriented, and able to follow instructions precisely. Reliable and responsive during work hours for ongoing communication and task updates. Strong English communication skills (written and verbal). Purely work-from-home Night Shift (EST) Weekly pay