Accounts Receivable Specialist

When invoices go out late or follow-ups fall through the cracks, cash flow stalls, and everything slows down. That’s why we’re hiring a confident, organized, and persistent Accounts Receivable Specialist to take full ownership of our invoicing and collections process. This role keeps our business moving. You’ll ensure invoices go out on time, payments come in quickly, and leadership always knows where things stand — all while maintaining professionalism and positive client relationships. What You’ll Do Own the Accounts Receivable Process Manage the full invoicing and collections cycle, from invoice creation to final payment. Track and report on every outstanding balance using clear, consistent systems. Follow Up with Precision Maintain a structured follow-up schedule via email, calls, and reminders. Communicate clearly and tactfully with clients, firm but friendly. Keep a detailed record of each interaction in the CRM or shared log for visibility. Keep the Numbers Clean Post payments and reconcile records in QuickBooks (or similar platform). Flag discrepancies early and keep accounts accurate and up to date. Generate weekly AR reports highlighting balances, progress, and any risks. Support Office Operations Provide administrative and data entry support as needed. Maintain and update internal tracking databases for vehicles, tools, and equipment. Partner with leadership to refine collection workflows and improve efficiency. What You Bring Proven experience in Accounts Receivable, Collections, or Accounting Support Professional communication skills, confident, clear, and courteous on the phone Experience using Service Fusion (or similar AR/invoicing platforms), QuickBooks, and Excel/Google Sheets Strong organizational habits and attention to detail Ability to work independently, prioritize tasks, and deliver consistent results Resilience and tact you follow up firmly but maintain great relationships Integrity and ownership — you take responsibility for accuracy and results Who Thrives Here You’re disciplined, process-oriented, and reliable. You bring order where others see chaos, communicate with confidence, and make sure nothing gets missed. If you love structure, accountability, and seeing the direct impact of your work on company success, this role is built for you.