Accounts Payable Specialist

At HeadQuarters, we're excited to introduce the role of AP Eaze (Accounts Payable Ease Specialist). This position is key in streamlining our accounts payable processes and ensuring timely and accurate financial transactions. You will work closely with our finance team to manage vendor invoices, facilitate payments, and ensure transparency in our financial dealings. If you're detail-oriented, organized, and thrive in a fast-paced environment, we want to hear from you! The working hours for this position are 9 am - 5 pm PST.

Responsibilities:

• Process and manage incoming vendor invoices efficiently and accurately.
• Facilitate payment approvals and execute payments via various methods.
• Maintain accurate records of all transactions and communications with vendors.
• Streamline accounts payable processes and recommend improvements.
• Assist in the preparation of payment reports for management review.
• Collaborate with team members to ensure timely processing of invoices.
• Support internal and external audits by providing necessary documentation.
• Communicate effectively with vendors regarding payment status and issues.

Requirements

• Bachelor’s Degree in Accounting, Finance, or a related field.

2+ years of experience in accounts payable or finance roles. Proficient in Microsoft Office Suite, with a focus on Excel. Experience with accounting software (e.g., QuickBooks, SAP, or similar). Strong attention to detail and analytical skills. Excellent organizational and time management skills. Strong verbal and written communication skills. Ability to work independently and collaboratively in a team-oriented environment.