Contracts Associate

PrimeVigilance (part of Ergomed PLC) is a specialised mid-size pharmacovigilance service provider established in 2008. We are proud to have achieved global organic growth year after year, with staff based across Europe, North America and Asia all covering services within: Medical Information, Pharmacovigilance, Regulatory Affairs and Quality Assurance. 

PrimeVigilance provides first class support to our small to large pharmaceutical and biotechnology partners maintaining long lasting relationships and has become one of the global leaders in its field. We cover all therapy areas including medical device. 

We love investing in our staff by providing an excellent training and development platform. We value employee experience, well-being and mental health and we acknowledge that a healthy work life balance is a critical factor for employee satisfaction and in turn nurtures an environment from which a high-quality client service can be achieved. 

Come and join us in this exciting journey to make a positive impact in patient’s lives.  

Job Description

• Work closely with Project Manager and Operations to determine scope of work for initial contracts and/or change orders.

• Draft the initial contracts and/or change order with the information received from Operations and/or Commercial

• Act as primary client contact on mid to large-sized opportunities

• Administer contracts and change orders ensuring compliance with company policies acting as focus point for all communication with Legal, Finance, and Operations, and Commercial

• Disciplines for resolution of contract issues

• Ensure all contractual documents and budgets undergo quality check and review

• Liaise with Project Managers, Finance and Analyst to investigate budget variances. Initiate and/or review proposed contract modifications and negotiate or refer to other internal departments for review as appropriate

• Provide regular updates to Associate Director of Proposals & Contracts of the status of contract negotiations

• Track contract renewal periods and proactively prepare budgets for future years of the contracts

• Update the sales tracking database

• Ensure all fully executed contracts are distributed to the relevant parties

• Upload all contracts and corresponding budget files to internal SharePoint system using the agreed folder structure and file naming convention

• Act as a mentor/job coach to Contracts Associates

• Working independently under time pressure to meet tight deadlines. Must be able to manage workload and prioritise activities to ensure timely completion of assignments

• Ideally a Bachelor's degree in Life Sciences or Business Management and a minimum of 1-2 years of work experience in a similar industry
• Strong initiative to learn
• Strong English written and oral communication skills
• Competent in Microsoft Word and Excel to intermediate level
• Proven ability to work well under pressure, managing multiple projects simultaneously to meet deadlines
• Ability to manage relationships and communicate with senior managers and directors SalesForce experience is desirable but not essential

Why PrimeVigilance 

We prioritize diversity, equity, and inclusion by creating an equal opportunities workplace and a human-centric environment where people of all cultural backgrounds, genders and ages can contribute and grow.  

To succeed we must work together with a human first approach. Why? because our people are our greatest strength leading to our continued success on improving the lives of those around us. 

We offer: 

• Training and career development opportunities internally  

• Strong emphasis on personal and professional growth 

• Friendly, supportive working environment 

• Opportunity to work with colleagues based all over the world, with English as the company language 

Our core values are key to how we operate, and if you feel they resonate with you then PrimeVigilance could be a great company to join!  

• Quality 

• Integrity & Trust  

• Drive & Passion  

• Agility & Responsiveness  

• Belonging 

• Collaborative Partnerships  

We look forward to welcoming your application. 

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