Job purpose
The Accounts Payable Specialist - Inventory is responsible for processing invoices and communicating variances in a timely and efficient manner to optimize cash discounts. This role works closely with the Beacon Branches, Supply Chain, Accounts Payable Manager, and other AP Specialists and requires resolution-based thinking and communication. Qualified candidates will be well versed in accounts payable, possess excellent critical thinking skills and driven to provide outstanding customer service.
Duties and responsibilities
- Index critical invoice data elements for workflow processing
- Perform 3-way and 2-way matching in a timely manner to ensure all invoices are processed within discount due dates
- Analyze, obtain approval, and code to GL where required and in a timely manner to ensure all invoices are processed within discount due dates
- Communicate variances and required resolution steps clearly and accurately (written and verbal) to buyers for timely resolution of variances and issues.
- Provide timely customer service for all calls, emails and questions from suppliers, internal and external customers.
- Provide out of office and overflow support for other Inventory AP team members.
- Assist department management by identifying opportunities for improving processes and increasing efficiencies.
- Adhere to all accounting policies and procedures to ensure consistent and timely payments to vendors while maintaining appropriate supporting documentation and accurate recording of costs
- Special projects as assigned by management
Qualifications
- Minimum of one (1) year previous Accounts Payable or Accounting experience
- 3-Way Match experience is highly desired
- Bachelor’s Degree in Accounting or related field, or equivalent professional experience
- Excellent communication skills both oral and written with a customer service and professional approach
- Strong analytical reasoning skills with the ability to investigate variances and issues as they arise
- Basic skills in MS Office (Word and Excel, Pivot Tables, VLookups, etc) and ability to learn new software and systems.
- Basic understanding of General Ledger and common Accounts Payable entries
- Ability to work well in a team environment or independently
- High level of accuracy and attention to detail while handling multiple tasks and prioritizing appropriately
- Thrives on working in a fast paced, deadline-oriented environment
- Excellent organizational and time management skills
- Willing and able to pick up the phone to discuss and resolve variances and issues
- Self-starter with a can-do attitude and growth mindset
Working conditions
- No travel requirements as needed for business purposes
- Work assignment is remote situational requiring in office attendance as needed for scheduled meetings, training, rotational mail or check assignments, and other scheduled activities and tasks based on business needs.
Physical requirements
- Prolonged periods sitting at a desk and working on a computer and/or keyboard
- Heavy methods of verbal and auditory communication via phone, virtual calls, and/or email